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Digital notary

Electronic notarization and certification, what makes a record admissible, and which jurisdictions accept a remote notary. Book a demo Trusted across the network 490K+ record requests fulfilled annually
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Solutions · Digital notary

Certify records without leaving the app

When a patient or law firm needs medical records for court, a notary has to certify them. Digital stamps and signatures let your authorized staff do that inside ChartRequest, at no added cost to our healthcare partners. See how it works
Why it matters

Wet ink adds three handoffs to every certified release

Wet-ink notarization means printing the records, handing them to a third party to stamp and sign, and scanning them back in before they can go out. Each step takes time, and the records pass through hands outside your release team. Digital stamps and signatures keep the whole certification inside ChartRequest, on the same request the records are released from.

What goes away

  • Printing records to be stamped
  • Handing records to a third party
  • Scanning certified pages back in
How it works

From request to certified record

  1. Request access

    Ask from the My Organization page or from any inbound request.

  2. Create your stamps

    Once our team emails your approval, build stamps that meet your state’s notary requirements.

  3. Share signatures

    Label a signature and share it with a team member by drag and drop.

  4. Certify in a few clicks

    Apply stamps and signatures to medical, billing, and imaging records in the PDF editor.
Questions

Before you certify digitally

Is digital notarization allowed in my state? Digital notarization laws vary by state, so check that yours allows it before you request access. The stamps you create are built to meet your state’s notary requirements. What do the notary tools cost? Nothing extra. Digital notary tools come at no added cost to our healthcare partners, and they are included with ChartRequest Pro and with staff augmentation. Who on our team can certify records? Only the people you choose. You limit stamps and signatures to the staff who are trained and authorized to use them. Which records can be certified? Medical, billing, and imaging records, in a few clicks in the PDF editor.

Other add-on services

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Care coordination

A referral service that moves the chart alongside the patient, with virtual assistant support for the follow-up either practice would otherwise chase. Go to Care coordination

Forms completion

Which forms are covered, how they reach the right clinician, and what the turnaround looks like once they leave the inbox. Go to Forms completion

See ChartRequest on your own records

A 20-minute walkthrough of release, retrieval, and the audit trail — using the workflow you run today. Book a demo

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